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Club Constitution

Last edited: Wed 5 Dec 2018

Last updated September 2018

  1. The name of the Club shall be Southern Navigators.
  2. The objectives of the Club shall be to encourage the sport of orienteering by:
    • staging orienteering events
    • holding regular training sessions
    • producing orienteering maps
    • entering teams for competitions
  3. The Club shall be open to any would be orienteers, men or women, boys and girls, regardless of ability, competitive intent or status. Membership shall be drawn primarily form West Surrey and North East Hampshire, though members from elsewhere shall be welcome.
  4. The committee shall consist of Chairman, Secretary, Treasurer and such other officers as deemed necessary by the Annual General Meeting (AGM). Committee members shall be elected by a simple majority of those voting at the AGM. In the event of a tie the Chairman shall have a casting vote.
  5. The AGM shall be held within three calendar months of the financial year end. The Secretary shall give every member at least 14 days notice of the meeting. The duties of the AGM shall be:
    • to receive the Committee reports and financial statement
    • to elect the officers of the Club
    • to deal with any other matters specified on the agenda.
    Any discussion concerning the constitution or the composition of the Committee shall take place prior to the election of officers.
  6. The Treasurer shall maintain a record of the financial transactions of the Club and shall present a statement of the accounts to the AGM. The financial year of the Club shall end on 30th June. The accounts are to be audited by a person, approved by the Committee, who does not sit on the Committee. All club funds will be held in one or more accounts in the name of the club, with payments out requiring approval from two committee members.
  7. The Secretary shall maintain a suitable record of committee and general meetings of the Club and such records shall be made available to members of the Club on request.
  8. The membership fees of the Club shall be agreed at the AGM by a majority decision of those present, and shall apply to the following calendar year.
  9. The Committee shall have the power to resolve the financial and administrative affairs of the Club throughout its term of office and shall have the power to appoint sub-committees as may be deemed necessary to facilitate the smooth running of the Club. The Committee shall meet not less than four times each year. A quorum at any meeting or sub-committee meeting shall be half the size of that body. Any Club member may attend such meetings. The member may speak with the consent of the meeting chairman but may not vote.
  10. The Committee or any 10 members of the Club shall be able to request the Secretary to organise a special general meeting of the Club within 60 days of the receipt of the request, giving not less than 14 days notice to every member of the Club. Such a request would state the business to be discussed and only that business may be discussed at that meeting.
  11. The Club shall be affiliated to the British Orienteering Federation (BOF) and may be affiliated to any organisations related to the objectives of the Club, and shall contribute to their funds as required.
  12. The Club may be contacted through the Secretary, whose address is obtainable through BOF.
  13. All members are expected to abide by the club Code of Conduct and by joining the club will be deemed to have accepted that code. Prior conduct which is inconsistent with that code may be grounds for refusal of membership. The committee shall have the power to require the resignation of any member who, following fair investigation is found to have significantly breached the code.
  14. The Club agrees to adopt the up-to-date British Orienteering Policies and Procedures in relation to Safeguarding Children and At-risk Adults, as published on the British Orienteering website ("the Policies"). All individuals involved in orienteering through the Club, in any capacity, are deemed to have assented to, and are required to abide by and adhere to, the Policies. The Club and its members agree to abide by the final outcome of any disciplinary and appeal proceedings arising out of the Policies.
  15. After discharging all debts and liabilities of the Club, the remaining assets shall not be paid or distributed amongst the members of the club, but shall be given or transferred to some other voluntary organisation having objectives similar to those of the Club.
  16. Any motion to add to, alter or amend the constitution shall be made in writing to the Secretary at least 14 days before the AGM. Changes to the constitution require a two thirds majority of those paid up members in attendance at the AGM.

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